Privacy Policy for Matchly Group LLC

Effective Date: October 3, 2025
Last Updated: October 8, 2025

1. Introduction

Matchly Group LLC (“we,” “us,” “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use our recruiting services, visit our website, or communicate with us via SMS/text messaging.

2. Information We Collect

2.1 Personal Information

We collect information you provide directly to us, including:

  • Contact Information: name, email address, phone number (including mobile), mailing address

  • Professional Information: resume/CV, work history, education, skills, certifications, references, and salary expectations

  • Demographic Information: age, veteran status, or disability status (when voluntarily provided for compliance purposes)

  • Identification Information: Social Security number or government-issued ID (for background checks and onboarding)

  • Communication Records: SMS/text messages, emails, and call logs (where legally permitted)

2.2 Automatically Collected Information

We may automatically collect:

  • Device Information: IP address, browser type, operating system

  • Usage Data: pages visited, time spent on site, and links clicked

  • Cookies and Tracking Technologies: used to enhance user experience and website functionality

2.3 Information from Third Parties

We may receive information from:

  • Background check providers

  • References or previous employers

  • Social media profiles (e.g., LinkedIn)

  • Client companies involved in your recruiting process

3. How We Use Your Information

We use collected information to:

  • Match candidates with job opportunities

  • Communicate job alerts, interview scheduling, and application updates

  • Coordinate onboarding and compliance documentation

  • Maintain communication via phone, email, and SMS

  • Comply with employment and tax laws

  • Improve our services and user experience

We may also send promotional or marketing communications about our recruiting services only with your explicit consent.

4. SMS/Text Messaging Communication

4.1 Consent

By providing your mobile phone number and opting in to receive text messages, you consent to receive automated and manual text messages from Matchly Group LLC regarding:

  • Job opportunities matching your profile

  • Application and interview updates

  • General recruiting communications

Consent to receive SMS messages is not a condition of using our services.

4.2 Frequency and Charges

Message frequency may vary depending on your engagement. Standard message and data rates may apply according to your carrier’s plan.

4.3 Opt-Out Rights

You may opt out at any time by texting STOP to any message you receive from us or by emailing bo@hirematchly.com.
After opting out, you will receive one confirmation message. You may continue to receive transactional messages related to active applications or placements.

4.4 Help

Text HELP for assistance or contact bo@hirematchly.com for support.

4.5 Carrier Liability

Carriers are not liable for delayed or undelivered messages.

5. How We Share Information

We may share limited information as necessary for our recruiting operations, including:

  • Client Companies: candidate profiles and resumes for employment consideration.

  • Service Providers: vendors who assist with background checks, applicant tracking systems, SMS/text messaging delivery, or email communications.

  • Legal Requirements: disclosures required by law, regulation, or legal process.

  • Business Transfers: in the event of a merger, acquisition, or sale of assets.

All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, excluding aggregators and providers of the text message services.

6. SMS Privacy Assurance

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes.
Information sharing to subcontractors in support services, such as customer service, is permitted.
All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties, except aggregators and providers of the text message services.

7. Data Retention

We retain information for as long as necessary to:

  • Provide recruiting and staffing services

  • Comply with legal obligations (typically 7 years for employment records)

  • Resolve disputes or enforce agreements

You may request deletion of your data at any time, subject to legal retention requirements.

8. Your Privacy Rights

Depending on your location, you may have the following rights:

  • Access and Correction: request access to and correction of your personal data

  • Deletion: request deletion of your data (subject to legal exceptions)

  • Opt-Out: from marketing communications or data sharing under CCPA/CPRA

  • Data Portability: request your data in a portable format

  • Non-Discrimination: you will not face discrimination for exercising your rights

To exercise these rights, contact bo@hirematchly.com.

9. Security

We use administrative, technical, and physical safeguards to protect your data. However, no method of transmission or storage is completely secure.

10. Children’s Privacy

Our services are not directed toward individuals under 18. We do not knowingly collect information from minors.

11. International Data Transfers

If you are located outside the United States, your data may be transferred to and processed in the U.S., which may have different data protection laws.

12. Changes to This Policy

We may update this Privacy Policy periodically. Updates will be reflected by revising the “Last Updated” date at the top of this page.

13. Contact Us

For questions about this Privacy Policy or to exercise your rights:

Matchly Group LLC
2125 Biscayne Blvd, Ste 204 #19363
Miami, FL 33137
Email: bo@hirematchly.com